Responsibilities:
✍️ Update Trello cards daily, ensuring all tasks are up to date by the end of each workday.
✍️ Process 550-650 payments weekly.
✍️ Pay reports as soon as funding is available, ensuring all payments are made to the current date.
✍️ Check assigned clients’ missing bills daily, spending at least 30 minutes identifying any logins for accounts listed on the missing bills report.
✍️ Research payment methods for each vendor per client (including new vendors and assigned research projects).
✍️ Maintain payment spreadsheets for clients, including the master payment spreadsheet, bank transfer spreadsheet (additions/deductions), funding spreadsheet, and refund spreadsheets.
✍️ Handle client payments, including running tape totals, processing Mastercard and online payments, verifying checks, mailing checks, scanning completed reports, and researching returned checks as needed.
✍️ Ensure payments are made within 2-5 days after funding, as per contractual due dates.
✍️ Provide payment details to processors or clients upon request, especially for credit card information not accessible to team members.
✍️ Investigate and resolve missing payments.
✍️ Make emergency payments when authorized.
✍️ Respond to all emails on the same day, prioritizing client emails and payment queries. Ensure any invoices sent to your email are saved in the missing bill folder.
✍️ Communicate with management if payments are delayed or at risk of being incomplete.
✍️ Assist in overseeing and maintaining the monthly bank statement spreadsheet for clients, ensuring accuracy and providing coaching to team members as needed.
✍️ Engage in cross-training across other departments to provide additional support as needed, ensuring flexibility and contributing to the overall success of the team
Training Received:
📝Missing Bill Training – to be provided by client
Requirements:
📋 Accounting Tech/Accounting Graduate or Accounting related course
📋 Knowledgeable in any accounting software
📋 Knowledgeable in MS Office particularly Outlook and Excel
📋 Good communication, and phone skills
📋 Experience in the same capacity/Accounts Payable is an advantage but not required
