Accounts Payable Specialist

Posted - March 30, 2026

Responsibilities:

Assigned Clients.
Follow processing guide for each individual client.
Process invoices with 2 days of receiving; if client only reports once a week all invoices including current day mail (if received in time) needs to be processed and included in that day’s report.
Enter assigned client’s invoices into ExpenseLogic:
○ Account number
○ Invoice number
○ Invoice date
○ Due date
○ Start and End Service dates
○ Invoice total
○ Usage amount
○ Break down charges according to the way it was processed previous months
Research and notate past due, late charges, and credits when stated to do so on processing guide. If directions are given to send any of this information to the client complete that task and MAC when needed.
Process between 115-150 invoices per day or 575-750 weekly.
Run service date report and check any service dates that do not fall within normal parameters. Save this spreadsheet in individual client folders.
Check metre readings
Complete tape totals when client reports are due. Add all invoice totals into Excel and match total amount to amount processed in EL.
Once totals match, add a saved spreadsheet in Trello and notify report sender totals are complete. Check all completed actions in Trello.
Process invoices that may have been delivered through email.
If invoice needs coding (new invoice, new service, new or changed metre number) place in proper coding folder with account correct file name.
Check the Missing Invoice folder for any assigned invoices.
Ensure PDF invoices are processed as soon as possible.
Each week processors will receive processing errors to be corrected and completed before 5PM each Thursday. If assistance is needed, please ask the supervisor.
Respond to emails in a timely manner.
Engage in cross-training across other departments to provide additional support as needed,
ensuring flexibility and contributing to the overall success of the team.