Posted - March 06, 2026
Transaction Compliance Administrator
- Clark, Pampanga, PH
- Full time | Onsite
- Night Shift | 9:00 PM - 6:00 AM
Job Description
The Transaction Compliance Administrator supports brokerage operations by ensuring transaction files meet established compliance and documentation standards. This role is highly process-driven and focused on structured file review, tracking, and follow-up communication. Success in this position requires exceptional attention to detail, comfort working within defined checklists, and clear, professional communication.
Key Responsibilities:
- Conduct daily MLS searches to identify new listings and status changes; log activity in the compliance audit tracker.
- Monitor transaction timelines to confirm timely submission of required listing agreements, contracts, and disclosures.
- Review transaction files against standardized compliance checklists to verify completeness, proper execution, required signatures, and documentation accuracy.
- Communicate directly with advisors regarding missing, incomplete, or corrected documentation and track resolution.
- Track terminated or cancelled transactions; update status in Brokerage Engine and upload required supporting documentation in accordance with brokerage procedures.
- Enter rental transactions into Brokerage Engine, upload required documentation, and ensure status fields are accurate and complete in accordance with brokerage procedures.
- Maintain accurate and up-to-date transaction data within the centralized compliance tracking system.
Qualifications & Requirements:
- Exceptional attention to detail and strong commitment to accuracy.
- Clear, professional written communication skills in English.
- Experience working in audit, compliance, document control, or other process-oriented environments.
- Advanced proficiency in Excel or Google Sheets.
- Ability to follow structured procedures consistently.
- Strong organizational skills with the ability to manage recurring daily workflows.
- Comfort navigating multiple technology platforms and learning new systems quickly.
- High level of discretion when handling confidential information.
